Administrative Assistant to the GM

Work schedules: Full-time Monday to Friday (8.00 AM - 5.00 PM)
Responsibilities

Manage the GMs calendar, schedule meetings, and coordinate personal appointments and with internal teams, partners, donors, and stakeholders.
Prepare meeting agendas, take minutes, and follow up on action items.
Assist with drafting reports, presentations, correspondence, and communications.
Attend events and meeting on behalf of shareQ and the GM.
Maintain organized digital and physical filing systems for the GM and shareQ.
Liaise with service providers, manage invoices, and support personal logistics.
Assist with academic research, document formatting, citation organization, and proofreading.

Job Qualifications

Bachelors degree in business administration, communications, or a related field preferred
Proven minimum 3 years of work experience
Excellent organizational, communication, multitasking and research skills.
Languages: Fluent in English, and Arabic (French is a plus)
Strong proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
High level of accountability, responsibility, and reliability.
Driving license and access to a car are required.
Familiarity with academic and NGO environments is a plus.

Competencies

Strong interpersonal skills
Mission-driven and social spirit.
Leadership skills: Taking initiative and problem-solving.
Stress tolerance: Ability to work under pressure.
Solid organizational skills, including multitasking, time-management and research skills.
Strong communication skills

Job Type