HR & Admin officer

Inhouse Facility Management company looking for an HR & Admin officer

Position Summary

The HR & Administration Officer is responsible for overseeing all human resources functions and providing administrative support to ensure smooth operations of the facility management company. This role involves managing employee life cycle processes, ensuring compliance with labor laws, handling recruitment, and supporting operational teams with day-to-day administrative requirements.

Key ResponsibilitiesHuman Resources Management

1. Recruitment & Onboarding

Prepare job descriptions, post vacancies, screen CVs, and conduct initial interviews.

Coordinate the onboarding process

Job contract

Confidentiality and Disclosure Agreement

NSSF and MOF documents

Coordinate the termination process

Termination contract

Handover of equipment, uniforms, etc.

2. Employee Relations

Serve as the first point of contact for employee queries and grievances.

3. Performance Management

Coordinate the annual performance appraisal process.

Support managers in setting KPIs and tracking employee performance.

Prepare employee warnings.

4. Compensation & Benefits

Prepare attendance sheets.

Manage attendance records, overtime, and leave tracking.

Keep the attendance machine up to date.

5. Filing

Maintain up-to-date personnel files and HR records.

Administration & Facility Support

1. Office Administration

Monitor facility supplies.

Monitor first aid kit.

2. Facility Operations Support

Coordinate with operations teams to schedule appointments for apartments.

Follow up on outstanding balances.

3. Logistics & Coordination

Handle administrative arrangements for training sessions, workshops, and meetings.