PA -Personal Assistant to Executive Management

We are seeking a highly organized, detail-oriented, and proactive Personal Assistant (PA) to support the executive team of our construction company. This role is essential to ensuring the efficient, professional, and timely coordination of all executive and site-related administrative activities. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional discretion, and maintains high professional standards.

Key Qualifications

The ideal candidate must

• Be fluent in Arabic and English (written and spoken).
• Demonstrate excellent communication and presentation skills.
• Exhibit a high level of professionalism, discretion, and reliability.
• Have strong administrative experience, preferably within the construction, engineering, or contracting sector.
• Possess outstanding proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), with excellent document formatting and data-handling capabilities.
• Show exceptional attention to detail, especially in document control, scheduling, and follow-up.

Key Responsibilities

• Manage and maintain executive calendars, appointments, project-related meetings, travel arrangements, and logistics.
• Draft, format, edit, and translate official letters , contracts, and documents in both Arabic and English.
• Organize internal and external meetings, prepare agendas, record accurate minutes, and ensure timely follow-up on assigned actions.
• Coordinate between executives, project managers, site teams, suppliers, and external stakeholders.
• Support the preparation of high-quality reports, project updates, Excel sheets, and PowerPoint presentations with accuracy and consistency.
• Maintain confidentiality and handle sensitive corporate, contractual, and personnel information with discretion.
• Assist in document control processes, filing, archiving, and tracking approvals related to projects.
• Monitor deadlines, ensure timely execution of tasks, and support smooth office and operational workflows.
• Perform general administrative duties to support executive management and contribute to operational efficiency.

Requirements

• 3–4 years of proven experience in a similar PA, executive assistant, or administrative support role, preferably in construction or a related industry.
• Fluency in Arabic and English is mandatory.
• Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with strong formatting and presentation abilities.
• Excellent organizational, multitasking, and time-management skills, with a strong commitment to accuracy and detail.
• Professional, presentable, and polished appearance and communication style.
• Ability to work under pressure, meet deadlines, and adapt to shifting priorities across multiple projects.
• High level of responsibility, integrity, confidentiality, and teamwork.

If you believe you match the above profile, we encourage you to apply.

We look forward to meeting you!