About the Role

To manage and control the financial operations of the Visa Application Centre (VAC) by ensuring accurate accounting, cash control, revenue reconciliation, statutory compliance, and financial reporting, while safeguarding Embassy funds, applicant fees, and Value-Added Services (VAS) revenue.

The role is responsible for maintaining financial integrity, audit readiness, and zero revenue leakage across VAC operations.

Key Responsibilities

Supports the day-to-day financial operations of the Visa Application Centre (VAC) to ensure accurate cash handling, revenue recording, and financial integrity.
Assists in achieving revenue and value-added services targets by ensuring correct billing, collection, and reconciliation of all visa fees and service charges.
Monitors daily cash collections, system transactions, and bank deposits to ensure zero variance and timely settlement.
Ensures full compliance with financial procedures, internal controls, Embassy accounting requirements, and Company accounting policies.
Maintains separate and accurate accounting records for Embassy funds and Company revenues in line with contractual and audit requirements.
Prepares and supports monthly financial reports, reconciliations, and audit schedules for management and Embassy reporting.
Monitors expenses, vendor invoices, and cost allocations to support budget control and profitability.
Supports internal, Embassy, and statutory audits by maintaining complete documentation, audit trails, and compliance records.
Ensures compliance with VAT, tax, and statutory reporting requirements, including timely filings and payments.

Budget and Revenue Responsibilities

Support the achievement of monthly revenue and cash collection targets for the Visa Application Centre by ensuring accurate billing, collection, and reconciliation of visa fees and Value-Added Services (VAS).
Monitor daily and weekly cash collections, system revenues, POS settlements, and bank deposits, and report any variances or discrepancies to the Finance Manager.
Support the updating and maintenance of the Revenue, Cash Reconciliation, and VAS Tracking Sheets on a daily, weekly, and monthly basis to enable accurate financial reporting and audit readiness.
Assist in ensuring correct pricing, fee collection, and service charge application at the counters by coordinating with operations and correcting any billing or posting errors.
Support the calculation, validation, and posting of monthly incentives, commissions, and company related payouts based on actual performance data.
Support the preparation, verification, and processing of monthly payroll, including attendance, overtime, allowances, deductions, and incentive inputs, ensuring compliance with Company policy and local labour law.
Monitor revenue per FTE, transaction volumes, and payroll-to-revenue ratios to ensure optimal financial productivity and cost efficiency.
Track and control refunds, waivers, and revenue adjustments, ensuring they are properly authorised, documented, and recorded.
Support the preparation and submission of daily, weekly, and monthly financial, revenue, and payroll reports to management and embassies.
Assist in ensuring cost control and budget adherence by monitoring staff costs, vendor payments, and operational expenses.
Support internal, Embassy, and statutory audits, including financial, payroll, and VAT audits, by maintaining complete records, reconciliations, and compliance documentation.

Education

Minimum: A degree in Accounting, Finance, or a related field is required

Experience

4-5 years in accounts, finance, or audit
Solid background in managing accounting processes
Experience in cash-intensive or service operations (BPO, hospitality, banking, government services, or Visa Centres preferred)

Knowledge & Key Skills

Cash & revenue reconciliation
Payroll processing & incentive calculations
VAT & statutory compliance
Audit readiness & financial controls
Analytical and problem-solving skills
Proficient with MS and other accounting tools

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Accountant Executive