Personal Assistant

Job Type: Full Time

Industry: Administration

Job Location: ICE Beirut, Waterfront City, Business Park 2, Level 3, Dbayeh Service Rd, Lebanon

Job Description

We are looking for a proactive and tech-savvy Personal Assistant to support our leadership team across a wide range of administrative and operational tasks. The ideal candidate will be highly organized, detail-oriented, and comfortable handling both business and personal matters with discretion. This role involves close coordination with our teams in Lebanon and Dubai, and occasional travel may be required.

Key Responsibilities

• Manage and update Monday.com boards (Culture, Marketing, Sales).
• Review Fireflies meeting notes, extract action items, and communicate them to relevant managers.
• Oversee the info inbox and redirect emails accordingly.
• Assist with Dubai office setup and support expansion efforts in the GCC region.
• Handle personal administrative tasks for the Director in both Lebanon and Dubai.
• Draft Director reports and send daily task lists.
• Conduct research and prepare brief reports as needed.
• Review HubSpot and Monday.com on a weekly basis (training will be provided).
• Prepare short internal presentations and create SOPs.
• Follow up on overdue internal tasks.
• Attend after-hours meetings with GCC-based clients when required.

Qualifications

• Excellent written and spoken English (Level 9+).
• Highly proactive, fast learner, and detail-oriented.
• Tech-comfortable: Familiar with Monday.com, Outlook, HubSpot, Fireflies, Canva, SharePoint.
• Strong organizational skills and the ability to work independently.
• Flexible availability, including outside regular working hours.
• Trustworthy and discreet with sensitive information.
• Valid driver's license and access to a car.
• Ability to travel across Arab countries when required.

How to Apply

Please send your CV and a short cover letter highlighting your experience and why you're the right fit for this dynamic role. If you face any issues, feel free to email us directly at hr@icebeirut.com