Admin & Project Operations Specialist - Beirut Offices

Experience Level

2 to 4 years

Job

Summary

We are

looking for a Admin

& Project Operations Specialist who thrives on structure, follow-through, and making

complex projects run smoothly. In this role, you’ll sit at the heart of our

operations; coordinating projects, supporting teams and ensuring that nothing

falls through the cracks.

You’ll

work across dynamic learning and consulting projects, collaborate with diverse

stakeholders, and play a key role in turning plans into action through strong

coordination, reporting, and operational excellence.

Key Responsibilities

Administrative

• Oversee and continuously improve

administrative processes to support efficient office and project

operations.

• Manage complex calendars, meetings, and

schedules for senior stakeholders and project teams.

• Maintain structured, well-governed filing

systems and ensure data accuracy and accessibility.

• Coordinate travel logistics and

operational arrangements for consultants, clients and partners.

• Serve as a point of escalation for

administrative and operational issues, resolving them proactively.

Project Operations & Coordination

• Act as the operational focal point for

all solutions.

• Coordinate project timelines, milestones,

deliverables, and dependencies across internal teams.

• Support PMs in developing, maintaining

and monitoring project trackers, plans and dashboards to support

decision-making.

• Proactively follow up on task execution,

approvals, and deliverables, escalating risks when needed.

• Coordinate vendor documentation, and

operational approvals in compliance with internal policies.

• Support PMs in ensuring proper project

setup, documentation, and closure, including archiving and knowledge

management.

• Track project progress, risks, and

operational bottlenecks, proposing mitigation actions.

• Conduct operational research and analysis

to support planning and leadership decisions.

• Contribute to the standardization and

improvement of project operations tools, templates, and workflows.

Qualifications & Skills

• Bachelor’s degree in Business

Administration, Management, or a related field.

• 2–4 years of experience in administrative

coordination, operations, or project support roles.

• Strong proficiency in Adobe, Microsoft

Office, particularly Excel, PowerPoint, and reporting tools – Trello

and Odoo is a plus.

• Tech savviness
• Excellent command of English and Arabic,

both written and verbal.

• Demonstrated ability to manage multiple

projects and priorities with minimal supervision.

• High attention to detail, accuracy, and

process discipline.

• Strong stakeholder management and

communication skills.

• Ability to anticipate needs, identify

risks, and propose solutions proactively.

Core Competencies

• Operational Excellence & Ownership
• Advanced Planning & Organizational

Skills

• Strong Follow-Up & Accountability
• Problem Solving & Decision Making
• Time Management & Prioritization
• Multitasking in Complex Environments
• Adaptability & Resilience
• Team Leadership & Collaboration

What We Offer

• A key role in shaping and strengthening

project and operational excellence at demtus.

• Exposure to complex, multi-client

regional projects in learning, leadership, and performance.

• Opportunities to grow.
• A collaborative, purpose-driven, and

growth-oriented work environment.